Smart sterile supply management with T-DOC
Throughout the hospital, serious consequences arise when missing or incorrect instruments lead to postponed surgeries and compromised patient safety. With T-DOC, your Sterile Processing Department (SPD) can ensure surgical case carts are delivered on time with the right instruments, implants and disposables.
Reliable instrument delivery for surgery
To optimize instrument ordering, support flexible workflows, and ensure timely delivery of instruments for surgery, T-DOC uses surgical case carts. By moving stocks and order picking from the OR to the SPD, case carts help free up space and time in the surgical department. Utilizing case carts improves turnaround time and instrument availability.
With T-DOC, all packed trays, single instruments and disposables are temporarily associated with a case cart, so the OR nurse only needs to scan one bar code per case cart instead of all items individually. This enables complete traceability to the patient and allows the OR nurse to focus on other value-adding tasks.
Accurate case cart deliveries to the OR
Does the surgery require instruments for a left-handed, latex-allergic surgeon performing cardiothoracic surgery on a 9-year-old boy? Not a problem.
The knowledge transfer from the OR staff to T-DOC preference lists makes it simple for the SPD to select and deliver the right instruments for the specific surgeon, operating room, procedure and patient.
With T-DOC’s dynamic preference lists, SPD staff prepare case carts by using pick lists that dynamically change based on the information T-DOC receives from the OR scheduling system. If the surgery is moved to another room or if another surgeon is assigned, the pick list will dynamically update and ensure correct and on-time deliveries.
Using dynamic preference lists optimizes the use of case carts and ensures that the OR always has the right instruments at the right time and place.
"T-DOC’s support for dynamic preference lists on case carts is a unique strength. T-DOC helps us a lot with case cart deliveries"
- Trine Frederiksen, Program Manager at Regional CSSD, Capital Region, Denmark
On-time instrument deliveries from the SPD
Is the surgeon’s preferred left-handed instrument out of stock during packing of the case cart? Also not a problem.
The article substitution function enables you to define identical and alternative articles in T-DOC to ensure on-time delivery and adherence to the surgical schedule. With T-DOC, OR staff can define the acceptable alternatives and benefit from higher instrument availability while the SPD staff benefit from a smoother workflow with greater freedom and flexibility when completing the order.
Identical items: The item is the same as the original from a surgeon’s perspective, but may have a different manufacturer, repair vendor, or pricing.
Alternative items: The item differs slightly from the original, for example a large basic tray can be an alternative to a small basic tray.
Digital solutions to optimize your sterile supply workflow
Around the world, the OR and SPD are becoming increasingly complex with new surgeries and instruments creating an even greater need for trust and coordination across departments. Fortunately, T-DOC knows which items are needed for each type of surgery, patient, room and surgeon – and it gets them there on time.
It’s a flexible, automated and easy-to-use solution that enables you to control every detail in your sterile supply workflow, so the surgical teams can focus on what’s most important – the patients.